{"id":13876,"date":"2019-11-17T11:40:16","date_gmt":"2019-11-17T10:40:16","guid":{"rendered":"https:\/\/ilts.org\/?page_id=13876"},"modified":"2019-12-19T15:54:00","modified_gmt":"2019-12-19T14:54:00","slug":"guidance-notes-for-newsletter-contributors","status":"publish","type":"page","link":"https:\/\/old.ilts.org\/newsletter\/guidance-notes-for-newsletter-contributors\/","title":{"rendered":"Guidance notes for newsletter contributors"},"content":{"rendered":"<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<h4>J R Klinck, ILTS Director of Special Projects<\/h4>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>10 April 2019<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>The ILTS newsletter has been published since 2014, twice monthly until October 2018 by the Texas-based firm Multiview, then monthly since November by ILTS headquarters staff in Berlin. Its purpose is to update members and others with a professional interest in liver transplantation on ILTS activities, upcoming meetings, and recent scientific papers. A data protection-compliant circulation of &gt;10,000 recipients has been built, and the newsletter has recently been integrated with ILTS social media initiatives. MailChimp software is used in its design, layout, distribution, analytics and archiving.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>This guide describes the structure, content and general approach to the newsletter developed over the last five years and recently re-invigorated by the new in-house production team. We hope that its circulation and value to readers will grow further with fresh input from our headquarters staff and new contributors.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<h3>Regular Content<\/h3>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>OPENING COMMENTARY: a brief overview of important ILTS news and events, usually as a \u2018presidential letter\u2019<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>UPCOMING ILTS MEETINGS<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>WHAT WE\u2019RE READING<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>MOST VIEWED ARTICLES<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>SOCIETY NEWS<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>OTHER UPCOMING MEETINGS<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>All the above sections except WHAT WE\u2019RE READING are drafted by ILTS staff and edited by John Klinck (Cambridge, UK) and Andrea Olmos (San Francisco, USA).<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>Designated Vanguard Committee members select scientific content for WHAT WE\u2019RE READING. Current contributors are:<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<ul>\n<li>Amelia Judith Hessheimer<\/li>\n<li>Michael Spiro<\/li>\n<li>Isabel Campos Varela<\/li>\n<\/ul>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<h3><\/h3>\n<h3>Contributors please note:<\/h3>\n<p>Latest Pubmed abstracts can be retrieved by free subscriptions to the search engine <em>Pubcrawler<\/em>(<a href=\"http:\/\/pubcrawler.gen.tcd.ie\/\">http:\/\/pubcrawler.gen.tcd.ie<\/a>, search term \u2018Liver Transplantation\u2019), National Library of Medicine (NCBI) alerts, and designated journal eTOCs.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>Select the three best articles in your specialty. You can submit fewer or more than three if you judge that quality and value to readers justify this.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>Selected papers should be clinical, not focused on basic science unless exceptionally important.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>Reviews are acceptable if they are regarded as important and have a useful abstract (or are Open Access), and as long as there are no original papers of greater interest in the preceding month.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>Unless the article is designated Open Access, or is published in an Open Access journal (e.g. Transplant Direct, PLoS One), the newsletter can only use the Pubmed abstract. Publishing full text in the newsletter without permission breaches copyright.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>The format for selected abstracts should be as follows, submitted as a Word document:<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<ul>\n<li>JOURNAL TITLE<\/li>\n<\/ul>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>If the article is from the ILTS official journal <em>Transplantation, <\/em>\u2018(FREE TO ILTS MEMBERS)\u2019 should appear after the journal title.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>If the article is available Open Access \u2018(FREE FULL TEXT)\u2019 should appear after the journal title.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<ul>\n<li>ARTICLE TITLE<\/li>\n<\/ul>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<ul>\n<li>PUBMED LINK (or URL to publisher\u2019s version of abstract)<\/li>\n<\/ul>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<ul>\n<li>ABSTRACT TEXT<\/li>\n<\/ul>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>Submit full abstract but highlight first 1-3 sentences in yellow to designate text that should appear on newsletter front page, giving an idea of abstract content. The rest of the abstract will be set up to appear under a READ MORE\u2026 link.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>Commentary on your selected abstracts is welcome and will be attributed to you as \u2018Read commentary by YOUR NAME\u2026\u2019.\u00a0 The text will not appear on the front page, but under a dedicated link.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<h3><\/h3>\n<h3>Please format and submit your commentary as follows:<\/h3>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<ul>\n<li>Arial font<\/li>\n<li>Title 16-point and centered<\/li>\n<li>Body text 11-point and left justified<\/li>\n<li>Submit in both .doc and .pdf formats.<\/li>\n<\/ul>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>Try to keep your commentary short (under 250 words) to make it more readable, effective and sustainable. Try not to simply re-write the abstract \u2013 consider any of the following approaches:<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<ol>\n<li>Outline as concisely as possible the research question, key findings, caveats, and what the study adds to previous knowledge, OR<\/li>\n<\/ol>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<ol start=\"2\">\n<li>Give your opinion on the strengths and weaknesses without recapping the abstract &#8211; assume that the reader has read it (if your commentary is interesting they will go back and read it), OR<\/li>\n<\/ol>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<ol start=\"3\">\n<li>Reflect on your reading of the full text paper, e.g. whether the data supports, understates and overstates the conclusions, OR<\/li>\n<\/ol>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<ol start=\"4\">\n<li>Comment on the general context and unanswered questions for future research.<\/li>\n<\/ol>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>ILTS staff will aim to circulate a complete newsletter draft to all editors before publication. Please check that your abstract links and commentaries load on all your devices and notify ILTS staff if any problems.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<h3>Ordering of abstracts<\/h3>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>The editors will tend to feature abstracts from the official ILTS journal <em>Transplantation <\/em>at or near the top of the listing, although papers in other journals can supersede these if especially important or newsworthy. Abstracts on related topics will be grouped together.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>When your selection and commentaries are done, send it to John Klinck and Andrea Olmos.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<h3>Work schedule and deadlines<\/h3>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<ol>\n<li>KIT Staff will first draft the newsletter with internal content by the 2nd Friday of the month<\/li>\n<li>Vanguard contributors should send their abstract selections\u00a0and commentaries to\u00a0andrea.olmos@ucsf.edu no later than the\u00a03rd Monday\u00a0of each month, copying in\u00a0both\u00a0john.klinck@btinternet.com\u00a0and\u00a0ilts@ilts.org<\/li>\n<li>Andrea will send both commentaries with edits using Track Changes and articles order to ilts@ilts.org<\/li>\n<li>ILTS staff will draft the non-scientific sections of the newsletter\u00a0by the same date, then merge this with above scientific content, add to MailChimp, and send a Word version to the editors.<\/li>\n<li>The editors will use the Track Changes option in Word to modify this draft, returning it within 3 days.<\/li>\n<li>This version will be updated in MailChimp and\u00a0checked by the editors within one working day.<\/li>\n<li>Publication should be on the 4th Tuesday of\u00a0the month, or up to two days later if in the same month.<\/li>\n<\/ol>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<h4><span style=\"color: #000000;\"><strong>2020 submission deadlines for abstract selections and commentaries are as follows:<\/strong><\/span><\/h4>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>January 15th<\/p>\n<p>February 14th<\/p>\n<p>March 16th<\/p>\n<p>April 15th<\/p>\n<p>no Newsletter in May, month of the ILTS Annual Congress<\/p>\n<p>June 15th<\/p>\n<p>July 15th<\/p>\n<p>August 14th<\/p>\n<p>September 15th<\/p>\n<p>October 15th<\/p>\n<p>November 16th<\/p>\n<p>December 11th<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>Newsletter submission day:\u00a0Analysis has shown that newsletters sent out on Tuesdays, Wednesdays and Thursdays have better open-click ratios. Readers tend to give lower priority to this type of email on Mondays and Fridays.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<h3><\/h3>\n<h3>Newsletter development<\/h3>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n<p>Opening rates will be monitored. Variations in format and distribution timing will be trialled to optimise value for both readers and sponsors. Contributors will be consulted if any trial proposes to alter or omit any part of their content.<\/p>\n<div class=\"ilts--is-shortcode\"><p><div class=\"spacer25\"><\/div><\/p><\/div>\n","protected":false},"excerpt":{"rendered":"<p>J R Klinck, ILTS Director of Special Projects 10 April 2019 The ILTS newsletter has been published since 2014, twice monthly until October 2018 by the Texas-based firm Multiview, then monthly since November by ILTS..<\/p>\n","protected":false},"author":12578,"featured_media":0,"parent":19,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"footnotes":""},"acf":[],"_links":{"self":[{"href":"https:\/\/old.ilts.org\/api\/wp\/v2\/pages\/13876"}],"collection":[{"href":"https:\/\/old.ilts.org\/api\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/old.ilts.org\/api\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/old.ilts.org\/api\/wp\/v2\/users\/12578"}],"replies":[{"embeddable":true,"href":"https:\/\/old.ilts.org\/api\/wp\/v2\/comments?post=13876"}],"version-history":[{"count":3,"href":"https:\/\/old.ilts.org\/api\/wp\/v2\/pages\/13876\/revisions"}],"predecessor-version":[{"id":13880,"href":"https:\/\/old.ilts.org\/api\/wp\/v2\/pages\/13876\/revisions\/13880"}],"up":[{"embeddable":true,"href":"https:\/\/old.ilts.org\/api\/wp\/v2\/pages\/19"}],"wp:attachment":[{"href":"https:\/\/old.ilts.org\/api\/wp\/v2\/media?parent=13876"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}